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SpecReply

Food supplier questionnaires, drafted from your own documents.

SpecReply fills in each customer’s own Word, Excel or PDF questionnaire from your food safety documents. Every answer cites its source and waits for your QA person to review it.

Email hello@specreply.comSee how it works

Early access

SpecReply isn’t live yet. You can’t sign up or use it online today. To ask about early access, email us.

Supplier approval questionnaire

Section D, food safety. Answers filled in the customer’s own Word file.

Draft for QA review

  1. D1 Is your site certified to a GFSI-recognized scheme?

    Draft answer: Yes. SQF Food Safety Code, valid to March 2027.

    Source: SQF certificate, page 1

    Needs approval

  2. D2 Which major allergens are on site?

    Draft answer: Milk and soy, run on a dedicated line.

    Source: Allergen matrix, rev. 7

    Needs approval

  3. D3 Is a COA sent with every shipment?

    Draft answer: Yes.

    Source: Quality manual, section 4.2

  4. D4 Do you run a written environmental monitoring program?

    Draft answer: No. Dry product, dry cleaning only.

    Source: Food safety plan, section 9

  5. D5 What was the date and result of your last mock recall?

    Draft answer: Not in your documents. Left for your QA person.

    No source found

    Left for a person

Declaration: I confirm the information in this questionnaire is accurate and complete.

Sign here
Signature
Left blank
Name and title
Left blank
Date
Left blank
Sample only. The company, documents and answers shown here are made up.

Who it’s for

QA staff who answer their customers’ supplier questionnaires.

Food and beverage makers
Retailers and foodservice customers each send their own approval form.
Co-packers
Each brand client asks for the same facts on a different form.
Ingredient makers
Food makers want specs, allergen statements and certificates for what they buy.
Food distributors
Your customers ask about what you carry, and the answers sit in your makers’ documents.

How it works

This is how SpecReply is designed to work once it’s live.

  1. Add your documents

    Your food safety plan, certificates, spec sheets, allergen matrix and past answers.

  2. Add the customer’s questionnaire

    The Word, Excel or PDF file they sent you, as it came.

  3. SpecReply drafts the answers

    It fills in that same file, in the customer’s layout, and cites the document behind every answer.

  4. It marks what’s missing

    If your documents don’t answer a question, the draft says so and leaves it for a person. A No in your documents stays a No.

  5. Your QA person reviews

    They check every answer against its source. Allergen, certificate and guaranty answers need their explicit approval.

  6. You sign and send

    Your named person signs the declaration and sends it. SpecReply does neither.

SpecReply drafts.Your QA person decides.

Everything it writes is a draft. Your company stays responsible for what it signs and sends.

SpecReply never:

  • Signs a declaration, guaranty or statement
  • Sends anything to your customers
  • Guesses when your documents have no answer
  • Logs in to a customer portal or keeps a portal password
  • Replaces your QA person, your PCQI or anyone’s legal duty

Early-access prices

Monthly plans in US dollars, before tax. Online checkout isn’t open yet, so email us to ask about a plan.

  • Starter

    For one site

    Early-access price

    $199a month

    Sites
    1
    Questionnaires a month
    8
    Each extra questionnaire
    $15

  • Team

    For companies with more than one site

    Early-access price

    $499a month

    Sites
    3
    Questionnaires a month
    30
    Each extra questionnaire
    $15

  • Distributor

    For food distributors

    Early-access price

    $999a month

    Questionnaires a month
    100
    Each extra questionnaire
    $15

Questions

Can we use SpecReply today?
Not yet. SpecReply is in early access and isn’t live, so there’s no sign-up and no account to create. Email hello@specreply.com to ask about early access.
Does it replace our QA person or PCQI?
No. SpecReply doesn’t replace anyone or anyone’s legal duty. Your QA person reviews every draft, and your company stays responsible for what it signs and sends.
What if our documents don’t answer a question?
The draft says so and leaves the question for a person. It doesn’t guess, and it doesn’t fill the gap with a likely answer.
Which questionnaires does it work with?
Word, Excel and PDF forms, filled in the customer’s own file. SpecReply never logs in to customer portals, so your own staff enter portal answers.
Does it use AI, and where do our documents go?
Yes. An AI model from Anthropic reads your documents and drafts the answers, which is why a person reviews each one. Anthropic may not train its models on them. We store and process your documents in the United States and use them only to provide SpecReply to you.Privacy PolicySecuritySubprocessors
What email will SpecReply send?
Only account email for your team: sign-in codes, invitations, and reminders about certificate expiry dates and questionnaires waiting for review. Nothing goes to your customers.

Ask about early access

Tell us what you make and the kinds of questionnaires your customers send. There’s nothing to sign up for on this site yet.

Email hello@specreply.com

SpecReply is a trade name of MemoryMaps, LLC. Mailing address: 11750 W 135th St #1551, Overland Park, KS 66221-9395.